Benchmarking Your Mid-Sized Truck Fleet

Mid-sized truck fleets thrive on agility, but staying ahead in today’s market demands more than just quick reactions. Rising expenses, evolving rules, and the constant push for efficiency create unique challenges. While large corporations have access to extensive data, mid-sized operators often lack the insights needed for strategic adjustments.

Benchmarking offers a way forward. By comparing key metrics with industry standards, fleet managers can pinpoint weaknesses, improve asset utilization, strengthen safety measures, and make smarter business decisions that drive long-term success.

Benchmarking’s Role in Supply Chain Fleet Optimization

Benchmarking measures fleet performance against industry standards to gain insights into efficiency, cost management, and safety. This helps fleet managers make data-driven decisions by providing a clearer picture of how their operations compare to peers. Many fleet managers cite rising costs as a top concern, yet without external comparisons, they miss valuable insights. According to the American Transportation Research Institute (ATRI), operational costs for trucking fleets reached a record high in 2022, with fuel and driver wages being the largest expenses. 

Benchmarking reveals operational gaps in key areas like fuel efficiency, vehicle utilization and maintenance costs, allowing fleets to proactively adjust strategies rather than reacting to inefficiencies after they’ve already impacted the bottom line.

Cost optimization is one of the most immediate benefits of benchmarking supply chain operations. The U.S. Department of Energy reports that passenger cars, light-duty trucks and medium- and heavy-duty vehicles collectively idle away more than six billion gallons of fuel annually. This directly impacts fuel costs, and simultaneously expands their carbon footprint. Without benchmarking, many fleets fail to identify these fuel consumption and vehicle maintenance inefficiencies. 

Benchmarking helps fleet managers detect inefficient routes, excessive idling and maintenance scheduling gaps that contribute to higher costs. With these insights, fleet managers can implement route optimization, preventive maintenance and driver training programs, in order to reduce expenses and improve operational efficiency.

Asset utilization is another critical area where benchmarking provides value. Many fleets unknowingly under-utilize vehicles, leading to unnecessary operating expenses. By tracking vehicle downtime and idle time in relation to industry norms, fleet managers can identify inefficiencies in delivery speed, load efficiency and overall capacity planning. For example, a regional distribution fleet that benchmarks delivery completion rates might discover its turnaround time is slower than competitors, leading to adjustments in driver scheduling and warehouse coordination that improve efficiency and customer satisfaction.

Safety and compliance are also major concerns for fleet managers. Many struggle to maintain high safety standards without a clear industry benchmark to measure against. Benchmarking accident rates, driver behaviors and compliance measures help fleets reduce safety incidents, address high-risk behaviors like speeding or harsh braking, and ensure regulatory compliance. This improves driver safety, and helps fleets avoid costly penalties and liability risks.

From Data to Decisions: Telematics-Driven Benchmarking for Fleet Optimization

Modern benchmarking relies on real-time fleet data collected through telematics and fleet intelligence platforms. These technologies provide a deeper understanding of fleet operations by capturing data on fuel usage, vehicle utilization and driver behavior. By analyzing this data, fleet managers can make informed decisions that drive efficiency improvements.

A last-mile delivery fleet, for example, may use telematics-driven benchmarking to assess underperforming routes. By optimizing schedules and reassigning vehicles, they can reduce fuel costs and improve delivery times. Similarly, tracking vehicle utilization rates through telematics ensures fleet managers are maximizing their assets, preventing overuse or underuse of specific vehicles.

Prioritizing Accessibility for Mid-Sized Fleets

Some mid-sized fleets hesitate to implement benchmarking due to perceived costs and complexity. However, solutions exist that provide anonymized industry benchmarking data without requiring large investments in new technology. Industry associations and fleet management platforms offer comparative insights that help fleets gauge their performance against similar operations, allowing for meaningful adjustments in strategy.

To successfully implement benchmarking, fleet managers must identify key performance indicators (KPIs) that align with their business goals. Comparing internal data against industry benchmarks helps highlight inefficiencies. Once those are identified, fleets can make data-driven adjustments to improve performance. Continuous monitoring and refining of benchmarks ensure that fleets remain agile and responsive to industry shifts.

Additionally, benchmarking equips fleet and safety managers with measurable data to showcase their impact, enabling them to make informed decisions, secure necessary resources, and advance their careers within their organizations.

Evolving Fleet Metrics: A Look Ahead 

The global market for AI in logistics is projected to reach $40.53 billion by 2030, highlighting the growing importance of AI-driven analytics in supply chain operations. As AI and predictive analytics become more integrated into fleet management, it’s apparent that benchmarking is no longer optional. AI-driven insights will provide real-time adaptability to market shifts, while sustainability metrics will help fleets align with green logistics initiatives. Additionally, more advanced industry-specific comparisons will allow mid-sized fleets to benchmark against operations of similar size and scope, making insights even more relevant and actionable.

Mid-sized fleets cannot afford to rely solely on internal metrics to navigate today’s bumpy terrain and heightened competition in the supply chain environment. Benchmarking provides the external perspective needed to optimize costs, maximize assets and enhance safety. By leveraging benchmarking and data-driven insights, fleets can make smarter decisions, improve operational efficiency, and help construct a more resilient supply chain.

Erin Gilchrist is VP of fleet evangelism at IntelliShift.